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These are unprecedented times, and it's inspiring to see communities rising to the challenge. However, not everyone has the resources to "shelter in place" especially the millions of people in the Supplemental Nutrition Assistance Program (SNAP). Living paycheck to paycheck is hard when millions of businesses around the nation are closing down indefinitely, and hourly workers (including those dependent upon tips) are the hardest hit. In particular, families with kids whose primary meals happen at school are especially vulnerable when those schools shut down.
With this in mind, Expensify.org is going to temporarily redirect all of its charitable funds to Expensify.org/hunger. With its ability to reimburse volunteers directly in real-time, Expensify.org is uniquely positioned to help families in need immediately. Until today, this fund was focused on paying off kids' "lunch debts" , but with schools closed around the nation, that isn't the top priority. Instead, we're devoting everything to a new program: matching SNAP grocery purchases (dated March 1, 2020 or later) up to $50 per family. It works like this:
- Purchase food as normal with your SNAP card
- Download Expensify on iOS or Android, for free
- Join the Expensify.org/hunger policy
- SmartScan the receipt, which will tell us how much you paid and show that it was paid for with an Electronic Benefits Transfer (EBT) card
- Submit it to [email protected]
- Set up your bank account to receive the funds
- So long as we have funds available, we will reimburse up to $50 per family (one time), the very next day.
To be clear, we can't commit to reimbursing every single person in need — we have no idea how many people will do this, and unfortunately, we don't have unlimited funds. We also don't know how long this crisis will last and how far our brand new charity's resources will stretch. But we're going to do what we can with the funds donated on behalf of Expensify Cardholders via the Karma Points feature, as well as by the extremely generous donors who have signed up for our Corporate and Personal Karma programs.
This is a truly global crisis, and it is only beginning. We all need to work together to weather the storm, and on behalf of Expensify.org's many generous members, we're eager to help.
President of Expensify.org
PS: While you may not personally be on SNAP, please forward this along to anyone based in the US (where the SNAP program operates) you know that may need food assistance — or to any other groups or organizations who might be able to spread the word that help is available. Helping our local communities is what Expensify.org is all about!
We use the GSA per diem rates (https://www.gsa.gov/travel/plan-book/per-diem-rates) since we travel on federal contracts and our contracts dictate it. There are several hundred rates - 664 in 2020 - and we have to manually delete them one at a time every year to avoid having a completely cluttered per diem rate selection. It takes about 20 minutes of constant clicking to do so. 20 minutes! Then we use the spreadsheet upload to upload the new year's rates, which works well.
Ideas to fix my 20 minutes of carpal-tunnel-syndrome-inducing clicks:
- Add the option to sync per diem rates with the GSA rates as a native Expensify feature
- Add the ability to bulk delete the per diem rates before uploading the new rates via spreadsheet
- Add the ability to optionally replace rather than merge when uploading a spreadsheet
We need to see a report which will list expense reports that could not sync to Quick Books Online (QBO). This failure can happen for several reasons such as vendor exists already in QBO as an employee, or mis-match in mapping acounts. For such failures someone (usually the admin) has to go in and fix something either in Expensify or QBO, so the admin needs to readily identify such failed expense reports,
One can currently sort the expense reports list to show which ones have not been exported, but not all of these are fails. Some just are not ready for export yet. So, the admin has to go into each report one at a time to see if it is just pending or has failed.
Having an easier mechanism to flag fails or provide a list of them would help tremendously.
While setting up my account, I accidentally clicked "join my own team" when I should have selected another team that was already in place. How do I go back and change this?
Per Diem tracking in Expensify has just gotten an amazing facelift! 📆
You can now track and submit Per Diem claims by departure, return date, and time, and view only the subset of rates you need depending on where your trip takes you and Expensify will then calculate your trip’s Per Diem total for you - no extra work required!
Your new Per Diem expenses will be easily digestible for approvers, with a quick receipt breakdown showing the rates you've claimed that make up the total.
All new policies will now have the updated version of Per Diem enabled by default (when you toggle it ON from the policy settings). Anybody currently using Per Diem has been contacted and instructions have been added here to help with the migration (which needs to be completed by the end of April 2020).
Check out the How-To's below for more on creating new Per Diem expenses, setting it up as an admin and migrating over.
Got an idea of what could still be improved?
Fantastic, we've got a few ideas, and it'd be great to get your feedback too. We’re particularly interested in ideas explored in our Deep Dive around balancing the global requirements for Per Diem with any individual country’s specific needs.
In the short term, we're looking to improve things like the export of your Per Diem data for your jurisdiction’s tax authorities and maybe even improve the export of new Per Diem dates/times to accounting integrations to help with that too.
If you're keen for these or any others, discuss them below and maybe even kick it off as an idea yourself! Thanks for reading, and enjoy our shiny new Per Diem feature!