I have multiple companies that I own and want to track expenses separately. Can I have two accounts accessible on my Expensify mobile app?
Hi @Wolf200 - thanks for posting here in the community! There's a few ways you could go about tracking expenses for multiple companies in Expensify.
We'd advise first and foremost making use of multiple Policies; one for each entity which you could then use to report expenses separately but within the same account.
This method is useful because each policy can:
1. Be connected to different accounting integrations or different entities/companies within the accounting integration
2. Have their own specific Categories, Tags, Report Fields, Workflow etc
3. Be subject to its own individual Scheduled Submit and Violation rules (as well as plenty more company specific customizations you might wish to automate.)
4. As long as the user(s) within each policy is the same, you won't be billed for more usage - just for the one user with a billable action on any of the policies.
Other than that, if you're really just looking to use completely different profiles, you could try adding the less frequently used Users as Copilot's. The only downside with this method is that you'll likely end up paying for multiple users when you don't need to!
If you'd like to go into more detail about how exactly you're setup and what you'd like to get out of Expensify though, add a comment below and we can provide some more in-depth advice.
How do I set up multiple individual policies to track additional companies?
@Cprredd If you go to Settings > Policies you'll see the option to create a New Policy. You can also duplicate a policy to pull over different sections of an existing one if any of the settings are going to be the same.
So just to clarify, I have two different companies set up with their own policies but they are on the same Expensify account because they are sister companies and share some employees; so I receive a combined bill for both companies every month. So my question is, I have 3 employees that have access to both policies (one of them being me as I am an admin that needs to approve reports on both policies), do we only get charged once for those employees or do we get charged twice because they are on both policies?
Great question, @ErikaA! So long as the policies are owned by the same billing owner, those three users would not incur double billing. Each user would only take a single active user seat in the month, regardless of the number of policies they acted under.
@Ted Harris how do I set up multiple companies and how do I create an office expense to the US and UK so an employee can choose that on his expense?
1. Office supplies - US
2. Office supplies - UK
@Umberto It sounds like it would be best for you to have multiple policies for your employee's. One to be US based expenses and one to be UK based expenses.
@Sara Jacobson I created 2 companies under policies but employees don't see 2 type of expenses? how could I do that?
@Umberto It looks like you have manually created those two categories but your company uses Sage Intacct so the categories would need to be created in Sage first and then synced over to Expensify. Currently you are showing both manually created and Sage imported categories which can mess up your categories. Please reach out to [email protected] and we can work through your set up there.
I believe we are using xero.
In that case, they would be added in Xero and synced over to Expensify, in the same way as with Sage. Once you have added them in Xero, go to the Connections tab in your Expensify policy and click Sync Now under the Xero integration. This should bring them over. If you are still running into any trouble please reach out to [email protected] or use the Concierge chat window on the website and we would be happy to help with more specific instructions.
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