New Policy for Canada employees

Rjain1

hello,
I am new to expensify so dont have much knowledge on how things work here..still learning. I need to create a new policy for personnel card for an employee in canada. for starters, i have duplicated the same policy for US employee. But can you help me with the next steps on what i need to change or add for the canada policy? Thanks

Sheena Trepanier

Hi @Rjain1 - thank you for joining and posting to the Community! I'd love to help you with this and any questions that come up.

You said that you duplicated your US policy, which is always a perfect first step. Can you tell me more about any specific questions you have or issues you're experiencing right now?

I also wanted to share this post from our community. There you will find a link to sign up for our upcoming Admin webinar. This webinar covers the Admin role and is an excellent resource for someone new to the tool.

Rjain1

Hi @Sheena Trepanier
Thank you for your response. i just need an overview on how to set up a policy for the Canada employee. what all, in the policy that i duplicated from US, do i need to change?

Sheena Trepanier

Hi @Rjain1 - What needs to be changed will depend on how the US and Canadian expenses need to be submitted differently. We don't have a stock template for a Canadian policy to work from since each company's need is specific.

When you duplicated the US policy, which settings did you copy over? Typically, you'll want to ensure the categories, tags, and report tabs are fully configured. After that, you can invite employees from the People tab of the policy settings.

If you'd like to tell me a bit more about the needs of the Canadian team, I can direct you a bit better.

Rjain1

Hi @Sheena Trepanier
The one thing i am trying to figure out is the currency/reporting. What is the most efficient way to report expenses - in USD or CAD? For the front end user, generating everything in CAD sounds much easier but if we use that option, is there a functionality that i can use to download the expenses in CAD as well as USD?
Thanks

Rachael Hopkins

Hi @Rjain1 To really over-simplify it, the two main things to consider are:

1. Are you connected to accounting software? If so, what currency does this use?
2. In what currency is the bank account that you intend to reimburse from?

Rjain1

HI @RachCHopkins
No, we are not connected to an accounting software.
Our bank account is in USD; this is where we will be reimbursing from and we will incur a foreign exchange fee as well.

Rachael Hopkins

Thanks @Rjain1, in that case I would tend to stick with USD. Will you be using corporate credit cards at all?

Rjain1

HI @RachCHopkins ya we are thinking about using corp credit card. Maybe that will make it a little easier. Thank you for your response.