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Company Cards Webinar Q&A - January 10th

Maddy LewisMaddy Lewis Posts: 3 Expensify Success Coach

Today’s recording is here and the guide is here.

Cards

If you make purchases with a personal card that need to be reimbursed and you also have a corporate card for expenses that don't need to be reimbursed (paid directly to CC company), how do you make sure the receipts are in separate reports? We are having issues with some personal and corporate card expenses being on the same report?

Reimbursable and non-reimbursable expenses will be listed on the same report as reports are separated by the date they're created and submitted.

If you reimburse a report with both reimbursable and non-reimbursable expenses on it, Expensify only pays out the reimbursable expenses. Furthermore, if you have in-app reimbursement enabled, they’re also exported separately.

If a user has more than one company card, do we need to have a policy for each card? Does the user need to separate out their charges on different reports, grouped by card?

Do you recommend making a corporate card policy that is separate from the original policy which is used for cash expenses?

Nope, that’s not necessary! Users don’t need to separate their expenses by report. If expenses from multiple corporate cards are on one report, the card number associated with that expense will be listed. Furthermore, reimbursable and non-reimbursable expenses are separated within the same report, and the totals for each type of expense are automatically calculated.

Lastly, when exporting company card expenses to a direct accounting integration, Expensify uses the date of the expense for each individual expense.

Domain Control

How do I validate a domain?

We have a great walkthrough here.

To enable Domain Control, do you need to have a private domain, or can you use a public domain like Gmail?

You would need a private domain in order to enable Domain Control/validate your domain. Gmail.com would not work for enabling domain control.

Integrations

We use Sage Intacct as our accounting software. Is there a way to setup charges to hit a credit card liability on our balance sheet, and corresponding expenses?

To do this, you will need to map your company cards to the correct credit card account in your accounting integration in Domain Control under Settings > Domain Control > [Domain Name] > Company Cards. Then, you'll click the blue cog next to each card and choose the corresponding credit card account for that company card.

You can find some general information on exporting company card expenses here.

And some information specific to exporting company card expenses to Sage Intacct here.

When a report with multiple corporate card expenses is exported to QuickBooks Desktop or QuickBooks Online, will the expenses automatically export to the correct credit card accounts in my accounting integration?

"This doesn’t happen automatically. You will need to map your cards to the correct credit card account in your accounting integration in Domain Control.

You can find information specific to exporting company card expenses to QuickBooks Desktop here and exporting to QuickBooks Online here.

General

The eReceipts do not have enough detail on them to figure out what the charge is. What should we do?

Hm, eReceipts should include merchant name, dollar amount, date, as well as the last four digits of the card used to make the purchase. Will that information suffice? If not, I’d suggest users SmartScan their receipts to supplement the information imported from their connected company card.

Check out this help doc for more information on eReceipts here.

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