employees creating rules which don't match with quickbooks transactions
Having problems with the Rules on Expensify. As far as I know an employee can only create a rule based off the changes they are making to a transaction in their expense report (as a manager I can't do this for them when editing an expense). The problem is in order for the expense to match to the expense in Quickbooks online when its transferred across, the vendor name has to appear exactly the same as how it appears in quickbooks. My question is how is an employee meant to know exactly how the vendor is setup/written in quickbooks when creating this rule? They don't have access to this information and I know that even a slight difference like a capital letter in how they name the Vendor could then cause a duplicate expense in Quickbooks instead of matching it to the correct expense?
Any advice would greatly appreciated as this problem is going to prove to be very time consuming.