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How to handle Advance Per Diem

KristinF Expensify Customer Posts: 2 Expensify Newcomer

Any advice on best practices to handle per diem advances? We need to be able to pay people before their trip then reconcile it when they return.


  • Rachael Hopkins
    Rachael Hopkins Expensify Success Coach - Admin Posts: 865 Expensify Team

    Hi @KristinF one method is to add a negative expense before the trip for how much they are advanced. Then the user can add their daily per diems and put everything on one report at the end.

    If the balance is more than the advance, you can reimburse it, otherwise the report would be $0.

    The only thing to look out for is that some accounting software the total/balance must be above zero to export the report.