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Reporting / Accounting Dates
I have posted this idea in a comments section so thought I would post it separately for people to vote on so apologies if this is seen a duplicate idea.
We use Xero as an accounting software and export our Expensify reports into this.
The accounting date default for Xero at present appears to be the date of the last expense on a report. For instance, it receipts dated from 29th July to 2nd August 2019 were claimed on a report, the accounting date of the whole report would be 2nd August 2019.
The trouble with the above example is that July's receipts from this claim would then go into August's accounts, which means the month-end figures may not look accurate as a consequence. This is therefore not ideal, and you could have a situation in the above example whereby a report with say 30 July receipts and 2 August receipts gets exported as an August accounting date, when the majority of the expenses were actually incurred in July.
At present, there does not appear to be a way around this other than telling employees / claimants to separate out their claims, and only claim July's receipts on one claim, August's on one claim, etc.? Please correct me if I am wrong.
This is why I would suggest a feature whereby we can have accounting dates on a receipt by receipt basis, rather than a whole report. The ideal way from my perspective would be two have the option of entering two dates on a receipt as follows:
- The receipt date - literally the date of the receipt / expense.
- An "accounting date", whereby an admin can enter a date on a receipt (or an entire claim as appropriate) that will feed through into accounting software before the claim is approved.
I welcome any comments from others on this matter.