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How-to: Create a batch payment file for Australian reimbursement

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Sheena Trepanier
Sheena Trepanier Expensify Team, Approved! Accountant, Expensify Student Ambassador Posts: 1,362 Expensify Team
edited August 2020 in How-to Docs

Before creating a batch payment file to process reimbursements, it is important that everything is setup correctly, including:

Reimburse a single report: 

  • Open the approved report and select Reimburse > Via ABA file button to generate an ABA file for the report.

Reimburse multiple reports: 

On the Reports page select all the approved reports to be reimbursed and select Bulk Actions > Reimburse via ABA

Note: You can only bulk reimburse approved reports on one policy at a time. You can use the policy filter on the left to narrow down approved reports by policy before bulk reimbursing them, if needed.

If you try to reimburse a report and the employee has not added a personal bank account, you will see an error message letting you know the employee will need to take this action before the report can be reimbursed.

After selecting Reimburse via ABA, the batch payment file will generate for download and all reports will be marked as reimbursed. Download the file and upload it to your business online banking to process the reimbursement payments:

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