Expensify subscription invoice

dmoraschi

In Europe, the receipt that is available in the payments section is not valid.

It would be very useful to have a legal invoice fo the amount paid. After all, we all do this to offset the cost of business. But we cannot offset the cost of the application meant to track the cost of doing business?

thanks

Davide

Ted Harris

Hi @Davide, would you mind pointing towards why you believe this to be invalid? This is a receipt for a card payment which details the merchant (Expensify), the date the payment was made (November 4th) and the total amount you paid ($4.99) as with any other receipt you'd get when you make a card payment.

It's possibly you might be confusing this with an Invoice for a payment which Expensify requests from you, which would require some more information. However, as it's simply a receipt, it doesn't need to contain this extra information as far as we know.

Send us over the documentation from your jurisdiction though and we'll check it out to see if something is missing!

dmoraschi

Hi @Ted Harris thanks for the rely.

Please see this article for the requirements of an invoice in the EU:

https://www.vertabelo.com/blog/what-information-does-an-eu-invoice-need-advice-from-a-tax-expert/

>It's possibly you might be confusing this with an Invoice for a payment which >Expensify requests from you, which would require some more information.

I don't know if you issue both receipts and invoices, what I need is an invoice that proves my Expensify subscription purchase so that I can register it in my accounting software as a cost for my business.

See -for example- the attached file, it is an invoice from a Norwegian company selling email services, VAT is zero in this case.

https://us.v-cdn.net/6030147/uploads/284/OGJD7DG6DQQ4.png

Stevie LaFortune

Thanks for the article @dmoraschi.  We don't actually issue an invoice, simply a receipt.  The receipt itself, as well as the charge to your attached billing card, proves your purchase of the Expensify app.

AlexandreBento

Hi @Stevie LaFortune, actually I've the same constraint as @dmoraschi. I contacted support with this request and they provided the same answer.

In Portugal, it's mandatory for all company expenses to have the company VAT number on the invoice, without the company VAT number on the invoice/receipt the expense cannot be recognized as a legal company expense.

I'm not 100% sure if this rule is enforced by all European Union countries, but in Portugal it's a must!

I really like Expensify and I've been paying it from my personal account, but this limitation on your invoice system is the reason I don't expand the use of your product to my company employees.

Would be great if you simply introduce a Company VAT Number field, under the account Billing Settings, so we directly update on our account.

Once the invoice is generated, simply pickup this field from our account billing settings and generate the invoice PDF with it.

Best regards,

Alexandre Bento

John Schuster

Hey there, @AlexandreBento! Thanks for sharing that! I personally have not heard of that requirement, but I can't say I've really known to look for it.

Would you be able to share a link to an article that outlines this requirement?