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Deep Dive: Retaining a free account to keep historical expenses

Katie Oswalt
Katie Oswalt Expensify Success Coach - Admin Posts: 170 Expensify Team
edited December 2019 in Deep Dive Docs
There may come a point where you no longer need to be a part of a group policy, or have your own group policy that has more features than you require and you want to downgrade, but you want to make sure that you can keep any historical data. What's one to do? Will all your data be deleted if you go back to the free version of Expensify?

Nope, don't worry! Once you have been removed from that group policy by a Policy Admin (or if you have downgraded from a group policy you once owned), you can simply keep using your free Expensify account. All submitted expenses will still be kept in your account so that you have access to this information, as long as the Expensify account is not canceled (deleted). 

Important: If you are a part of a company that is a part of a controlled domain and they cancel your account entirely after you are no longer employed, then you will not have access to any of these reports any longer since you will not be able to log in. However, any Domain Admins at the company will still have access to it. 

In short, as long as you need to keep your data, just don't cancel your account because this is an action that is not reversible, and your data will all be deleted if you do so.