Expensify.org is accepting proposals for new campaigns. Submit yours here by April 30th to receive up to $100,000 in funding for campaigns dismantling injustice related to: Climate, Homes, Hunger, Reentry, or Youth.
Please Add Ability to Copy / Duplicate an Expense

in Ideas
Something that would be immensely helpful to me is the ability to copy/duplicate an expense.
I travel to the exact same client often and need the exact same per diem often, just with a different date.
I know you can have rules, but I still have to go in create the expense and add a lot of the same information. I would love to copy and paste 6 times, change to grid mode and just update the dates.
This seems like really basic functionality. Am I just missing something?
Comments
@malcolmeaton - You and I must have been thinking about the same thing today. I just posted this in the Ideas section before I saw your idea. I was able to remove the post, so I will post what I wrote here instead:
Our company gives employees a monthly cell phone allowance that is a set amount each month. Currently I have a Journal Entry in Netsuite that automatically occurs on the first of the month and credits AP and debits the Cell Phone Expense Account. I wish there was a way that I could do this in Expensify rather than NetSuite so that I could continue using the reimbursement out of Expensify. Right now it is easier to reimburse out of NetSuite since I group any reimbursable expenses with the the cell phone allowance. It seems to me that a significant portion of the automatic report generation features could be used to make this work.
Another use case for me is that I have a Board of 18 directors and about 300 volunteers that all have expenses from their attendance at meetings. If I could set something like this up, I could automatically add their per-diem and other set amounts to their expense report.
- Spam
- Abuse
- Report
1 · Accept Answer Off Topic Insightful 1Vote Up Awesome@malcolmeaton - I too agree that this would be a good idea.
- Spam
- Abuse
- Report
1 · Accept Answer Off Topic Insightful 1Vote Up AwesomeI just started with Expensify 3 months ago. I was searching precisely an automatic duplication of fixed, monthly expenses and I was surprised not to find it as an option in the expenses
- Spam
- Abuse
- Report
1 · Accept Answer Off Topic Insightful 1Vote Up AwesomeI would really like to see a copy or duplicate function! I travel and park at a number of locations and it would be a great time saver if I was able to duplicate an existing expense and just simply change the date field. thanks!
- Spam
- Abuse
- Report
0 · Accept Answer Off Topic Insightful Vote Up Awesome+1 this would be useful functionality.
- Spam
- Abuse
- Report
0 · Accept Answer Off Topic Insightful Vote Up AwesomeYes! I just posted a similar idea! I constantly drive back and forth to the same client sites, and it would be so much easier to just duplicate the same trip multiple times, rather than having it create each one separately.
- Spam
- Abuse
- Report
0 · Accept Answer Off Topic Insightful Vote Up AwesomeI have been suggesting this for many years.
- Spam
- Abuse
- Report
0 · Accept Answer Off Topic Insightful Vote Up AwesomePlease add this. It's surprising that it's not a basic feature.
- Spam
- Abuse
- Report
0 · Accept Answer Off Topic Insightful Vote Up AwesomeI have seen many questions on this, so I know that having a monthly recurring expense option would be very helpful. Many users have expenses like cell phone, internet or other similar items that bill every month at the same dollar amount.
- Spam
- Abuse
- Report
0 · Accept Answer Off Topic Insightful 1Vote Up Awesome@dominic_75013 I think this is a good idea! There has been an idea submitted for this here: https://community.expensify.com/discussion/576/please-add-ability-to-copy-duplicate-an-expense
- Spam
- Abuse
- Report
0 · Accept Answer Off Topic Insightful Vote Up AwesomeThis should be added as soon as possible. Most lines of business have reoccurring cost that is the same per month. For example my electronic sig fee and cell phone allotment>>>>>> TIme Saver, please ADD.
- Spam
- Abuse
- Report
0 · Accept Answer Off Topic Insightful Vote Up Awesomeam also surprised this is not a basic feature. Please add asap
- Spam
- Abuse
- Report
0 · Accept Answer Off Topic Insightful Vote Up Awesome+1 for this feature
- Spam
- Abuse
- Report
0 · Accept Answer Off Topic Insightful Vote Up AwesomeGreat Idea I vote for it.
- Spam
- Abuse
- Report
0 · Accept Answer Off Topic Insightful Vote Up AwesomeUse cases:
- Spam
- Abuse
- Report
0 · Accept Answer Off Topic Insightful Vote Up AwesomeActually I'd like to add my two cents worth - in NZ if you have a recurring Invoice, the creditor only has to supply you with the first one. This would be great in that situation when you have a recurring invoice, but only one actual paper invoice to accompany it.
- Spam
- Abuse
- Report
0 · Accept Answer Off Topic Insightful Vote Up Awesomei vote YES
- Spam
- Abuse
- Report
0 · Accept Answer Off Topic Insightful Vote Up Awesome@TIMG - If you'd like to support this, please don't forget to vote for it at the top of this thread!
- Spam
- Abuse
- Report
0 · Accept Answer Off Topic Insightful Vote Up AwesomeAbsolutely- I frequently travel to the same client- adding in the mileage expense would be better if I could copy from one visit to the next. Additionally, I have recurring expenses for cell phone, wifi, etc. that would be much easier to manage if I could copy.
- Spam
- Abuse
- Report
0 · Accept Answer Off Topic Insightful Vote Up Awesomeplease!!!
- Spam
- Abuse
- Report
0 · Accept Answer Off Topic Insightful Vote Up AwesomeSeems like an obvious function to include?! I was surprised this isn't already supported. Please add!
- Spam
- Abuse
- Report
0 · Accept Answer Off Topic Insightful Vote Up AwesomeHave loads of recurring expenses and would like to just duplicate and change the date
- Spam
- Abuse
- Report
0 · Accept Answer Off Topic Insightful Vote Up AwesomeI have recurring monthly expenses that should be able to be entered automatically, or a menu item in add multiple to duplicate monthly on the same date. Also, once I enter an expense and then split it, it would be nice to be able to permanently delete the original expense entry, since it becomes redundant.
- Spam
- Abuse
- Report
0 · Accept Answer Off Topic Insightful Vote Up AwesomeWhen you do finally add this (definitely useful!), PLEASE ensure the ability to permanently delete is also included in this dev work.
- Spam
- Abuse
- Report
0 · Accept Answer Off Topic Insightful Vote Up AwesomeI agree! Many of our consultants travel week over week with the same per diem/mileage entries and it would be helpful to be able to just copy the expenses.
- Spam
- Abuse
- Report
0 · Accept Answer Off Topic Insightful Vote Up Awesome+1, major missing feature
- Spam
- Abuse
- Report
0 · Accept Answer Off Topic Insightful Vote Up AwesomeWe also have this need. The details vary depending on circumstances in each region, but we have people all over the country who repeat aspects of their spending behavior. Please add. And include the ability to adjust another field, not just the date. For example, someone who drives to collaborators every Tuesday. Might not be the same distance but everything else is the same.
- Spam
- Abuse
- Report
0 · Accept Answer Off Topic Insightful Vote Up Awesome+1. I travel between the same sites multiple times per week that I need to duplicate the mileage. Thanks!
- Spam
- Abuse
- Report
0 · Accept Answer Off Topic Insightful Vote Up AwesomeSo I've been enlightened this week and discovered the copy report feature. I'm interested to see if anyone else here has used that feature. Don't get me wrong, I still like the idea and would like for it to be implemented, but I didn't realize that you could copy a report and the non company credit card expenses would be copied as well.
- Spam
- Abuse
- Report
0 · Accept Answer Off Topic Insightful Vote Up Awesomei vote for this idea
- Spam
- Abuse
- Report
0 · Accept Answer Off Topic Insightful Vote Up Awesome