Reminder to Update Your Mileage Rate for 2020!
Happy 2020!
Don’t forget to update your mileage rate according to the new IRS standard! Beginning January 1, 2020, the business standard mileage rate in the USA is $0.575 cents per mile, down from $0.58 cents per mile in 2019. Check out IRS.gov for more details.
How to Update Mileage Rates in Expensify
Mileage Rates can be configured as an Individual policy setting or defined by an admin at the Group policy level. Group policy level settings will override Individual policy settings.
Every new year, we will open an Inbox task that will tell you about the new IRS mileage rate and ask if you want to update to this new rate. Once you respond to the task, the new rate will be applied to all expenses created after the rate has been updated.
To update your Mileage Rates manually, navigate to Settings > Policies > Individual or Group > [Policy Name] > Expenses > Distance.
Please note, these changes must be made on the website and don't apply retroactively to current expenses. New accounts and new policies created after January 10, 2020 will automatically default to the new IRS rate.
Cheers to the road ahead! 
P.S. New to tracking business mileage? Learn how here.
Comments
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I'm trying to get rid of the antediluvian miles system on my account and turn to the 21st century (kilometres) - and the world outside USA. Where can I find out how to change that and how to change the payments o the mileage from £ to € as that's the currency in my country. Please.
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Hi @pfiddle! Personal mileage rates can be set for your Individual policy from Settings > Policies > Individual > [Policy Name] > Expenses > Distance. However, any rates set for the policy you are a member of, need to be updated by your Policy Admin. Please reach out to them to ask about making that change.
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Thanks - you've missed the point - I'm not trying to 'set rates' - I just don't want to work with miles. Most of the world work in metric - I'm in my mid 60's and have working in metric since I was 7 - why can't I set my distances in a normal system and not some antediluvian British colonial system.
Ireland's gone metric in early 60's, I hate having to transpose back wards 50+ years on everyinvoice.
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Apologies for any confusion, @pfiddle!
Distance expenses can certainly be calculated in Kilometers rather than Miles. If you're a member of a Group policy, your admin would need to change this from Settings > Policies > Group > [Policy Name] > Expenses > Distance.
Let me know if there's anything else I can help with!
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Do you have updated mileage rates only for the US?
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Thanks Lauren - that doesn't work - apparently anyone working for EF must work with miles. Probably in cubits and ells too. Hard to believe that we're well into the 21st century.
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April Bekkala Expensify Customer, Expensify Team, Expensify Student Ambassador Posts: 117 Expensify Team@pfiddle If your group policy is defaulted to miles and you have concerns about that or would like to report in kilometers instead then you would need to reach out to your group admin as they set the expense reporting guidelines for you.
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Ideally, the rate would apply to the correct date. Ie, mileage for 2019 would apply the 2019 rate--no matter when it is entered and mileage for 2020 would apply the 2020 rate, no matter when it is entered.
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Christina Dobryzynski Expensify Success Coach - Admin, Expensify Team, Expensify Student Ambassador Posts: 268 Expensify TeamWelcome to the conversation, @JKO!
To help me understand, are you having trouble assigning the rate to a 2019 expense? If yes, will you please send me the details of the expense (date, amount, and name of the expense) so I can take a peek in your account? Or, if you'd prefer to send these details to me through a private message, you can email me at [email protected].
I look forward to helping!
