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Deep Dive: Determining the settings that work best for your needs

Stevie LaFortuneStevie LaFortune Expensify Team Posts: 182 Expensify Team
edited February 26 in Deep Dive Docs

There's a bit to consider when setting up your Expensify account for successful reporting.

Take the time to consider your options to avoid surprises later!

One of the biggest considerations is if your company doesn't currently have company cards, should they?? It definitely might be worth the effort now, saving you a ton of time going forward!

There are so many benefits to have employees using company cards from the employees not having to front the funds for company expenses to Admins having full control and insight to all cards and transactions! 

Check out our Expensify Card, Best Practices as well as the Approved! Banks for more details.

Alright, now that you've decided if company cards are something you're interested in or not, will you also need access to Domain Group settings? This will help you decide if the Collect or Control plan is right for you.

The Collect plan is for those that want to automate receipt collection or reimbursement to simplify accounting and bookkeeping.

If only one person will need to approve expenses and you don't have company cards - the Collect plan will probably do the trick. Also, consider if you are connecting with an accounting system; QuickBooks Desktop, Xero, and QuickBooks Online are all available with the Collect policy.

The Control plan is designed for companies that need expense reporting, stricter card management, multiple people approving reports, and reimbursements.

This is a more robust plan than the Collect plan, included additional features are -

  • GL account codes and advanced accounting export
  • Flagging for expenses that violate your expense policy or category rules
  • Multi-level approval workflow
  • Advanced security and control

Have a question or want to know more? Start a discussion here!

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