Providing Finance Dept receipts with AmEx invoice
Newbie questions here. I did experiment and research, but no joy yet, and would be very grateful for your help.
My scenario is this:
I am a department head and incur 100+ monthly transactions against a corporate AmEx. I pay the Amex, provide receipts to Finance Dept, and am reimbursed each month. Most receipts come into my department by email. Documenting and tagging the receipts is a horrible timesuck. Expensify sounds perfect.
My questions:
1/ which personal or business plan fits best?
2/ can I automatically generate a report of receipts corresponding to the month's amex statement?
2a/ I've set up a connection to my AmEx. I don't understand how transactions are being divided into different reports.
3/ I'd like to report on transactions by corporate charge codes (CLIENT-AAA) and functions (WebHosting). When do I use tags vs categories?
4/ Do I treat the transaction receipts as non-reimbursable and the corresponding AmEx statement as reimbursable?
Thank you,
Muddlingin the Wilderness
Answers
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Thanks for joining the Community and apologies for the delayed reply!
1/ which personal or business plan fits best?
It depends -- do you plan on implementing approval workflows with Expensify, or are you going to use this only for your own expenses, which you'll submit to finance without a formal approval within Expensify? If you don't need to hook up your accounting integration or implement approval workflows, an Individual policy would likely work fine.
2/ can I automatically generate a report of receipts corresponding to the month's amex statement?
I'd recommend using Scheduled Submit for this, which will add your receipts to a report automatically as they come in, then automatically submit the report on a designated day of the month.
2a/ I've set up a connection to my AmEx. I don't understand how transactions are being divided into different reports.
I'd need to take a closer look here -- feel free to reach out to concierge@expensify.com for 1:1 troubleshooting.
3/ I'd like to report on transactions by corporate charge codes (CLIENT-AAA) and functions (WebHosting). When do I use tags vs categories?
Categories are typically used for GL accounts like Meals, Mileage, etc. Tags are typically used for everything else, like cost centers, customers, projects, departments, locations, etc.
4/ Do I treat the transaction receipts as non-reimbursable and the corresponding AmEx statement as reimbursable?
I think I'd need a better understanding of the user-case. If you need to be reimbursed for the expenses, they should be flagged as reimbursable. There's no concept in Expensify of a non-reimbursable expense on a reimbursable report.
