Use Tax

Cassie

Would like to have a check box that asks the employee if sales tax was charged without having to track the sales tax separately. This is for Nevada Use Tax. When an employee buys a taxable item and isn't charged sales tax we have to pay a use tax on that item. Currently I am having to look at each receipt in taxable categories to determine that.

Michael Haxhiu

@Cassie Thanks for posting your question!

>When an employee buys a taxable item and isn't charged sales tax we have to pay a use tax on that item. Currently I am having to look at each receipt in taxable categories to determine that.

Have you configured the individual tax rates for each of these scenarios in your policy? If so, what's preventing employees from selecting this first hand when they create expenses?

Cassie

The problem I ran into when trying to create individual tax rates is our sales team travels all over the US and I don't have the man power to setup tax rates for each county in the US. Unless I am not understanding how the tax section works

Michael Haxhiu

Ahh, I understand.

Given that you are using QBD, there isn't a way to import tax rates automatically into your policy unfortunately (so you are correct that this would be a manual process).

How are you accommodating for taxes right now exactly? Do you edit the amounts on expenses individually?

Cassie

Right now I export all of the taxable credit card expenses to excel, look at each receipt to determine if sales tax was collected, and if so remove that line item. What is left is what we have to pay tax on each year. Very time consuming process

Jeremy Boniface

Got it. If you switched to a cloud-based integration, like QBO, you could use the tax module.