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How do you pay back company for accidental personal expense on Expensify card?

in Day to Day
Someone accidentally made a personal purchase on their company Expensify Card. How can they pay it back? Is there a way for them to submit payment through Expensify?
Answers
Hey @nhoffman94_tob
There are two ways you can potentially handle this situation, laid out below:
A. If the employee is submitting Reimbursable expenses (i.e. out of pocket spend), you can have them create a negative expense to account for the amount spent on their Expensify Card. This negative expense would act as a credit, and reduce the reimbursable total for their out of pocket reimbursement. You can create a negative expense like so:
B. You can also handle it outside of Expensify, and deduct the corresponding amount from the user's payroll or have them submit payment for the accidental charge.
Let me know if this addresses your question!
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0 · Accept Answer Off Topic Insightful Vote Up AwesomeThank you, we will try it out!
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0 · Accept Answer Off Topic Insightful Vote Up AwesomeWe got this error message. They created a manual expense and checked the reimbursable checkbox and entered a negative number in the total. It's the only expense on the report. I ran it through the regular process of approval but when I clicked "reimburse" I got this message:
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0 · Accept Answer Off Topic Insightful Vote Up Awesome@Michael Haxhiu see comment above
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0 · Accept Answer Off Topic Insightful Vote Up Awesome@nhoffman94_tob Sorry for the confusion! If the employee is going to submit a negative, we just need to make sure the expense report contains other Reimbursable expenses (so that there is a total for reimbursement that we can reduce, to account for the difference). Does that make sense?
So we need the end-user to add this negative expense to an expense report that has other valid reimbursable line items. This is a workaround, but a viable workaround nonetheless!
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0 · Accept Answer Off Topic Insightful Vote Up Awesome