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[Chicago Tiny House] Eligible Expenses

Stef_Expensify123
Stef_Expensify123 Expensify Customer, Expensify Success Coach - Admin, Expensify Team Posts: 5 Expensify Team

Welcome to Expensify.org's Justice Campaigns

We're so excited to partner with you to achieve your community goals. This page includes a full list of eligible expenses for the Chicago Tiny House campaign.

  • Below is a list of eligible out-of-pocket expenses.
  • When creating an expense for reimbursement, please be sure to locate the one you're submitting below and enter all the required information, or your expense will not be approved and paid.
  • To avoid any delays: If you believe that you have an eligible expense that is missing from this list, please reach out to your campaign manager (who approves your expenses) to get this updated first before you submit it to Expensify.org for reimbursement.
  • Here's our training video on how to submit and approve expenses using the Expensify app.

Join Chicago Tiny House's volunteer expense policy here

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Eligible Out-of-Pocket Volunteer Expenses

Prerequisites:

  • The expense must have been paid for with the volunteer’s personal funds.
  • The expense can not be more than 30 days old.
  • The expense must always include an itemized receipt image (card payment receipts on their own will not be accepted).
  • The category must be applied.
  • You will be reimbursed 50% of the expense total.

Required information that needs to be included on each of the below eligible expenses:

  1. Meals (guide: $10/day per person)
    1. Merchant: [Hint: check the attached receipt to find the merchant name]
    2. Amount: [Hint: check the attached receipt to see the original amount]
    3. Date: [Hint: check the attached receipt to see the date of purchase]
    4. Category: Meals for Homeless
    5. Expense Description: What was this expense for?
    6. Proof: The expense receipt [Hint: make sure the receipt image attached to expense details a legible purchase date and what items were purchased.]
  2. Blankets/Sleeping-bags (guide: $45 per item)
    1. Merchant: [Hint: check the attached receipt to find the merchant name]
    2. Amount: [Hint: check the attached receipt to see the original amount]
    3. Date: [Hint: check the attached receipt to see the date of purchase]
    4. Category: Sleep Coverings
    5. Expense Description: What was this expense for?
    6. Proof: The expense receipt [Hint: make sure the receipt image attached to expense details a legible purchase date and what items were purchased.]
  3. Tents (guide: $60 per item)
    1. Merchant: [Hint: check the attached receipt to find the merchant name]
    2. Amount: [Hint: check the attached receipt to see the original amount]
    3. Date: [Hint: check the attached receipt to see the date of purchase]
    4. Category: Tents
    5. Expense Description: What was this expense for?
    6. Proof: The expense receipt [Hint: make sure the receipt image attached to expense details a legible purchase date and what items were purchased.]
  4. Hostel (guide: $35 per night / no consecutive nights)
    1. Merchant: [Hint: check the attached receipt to find the merchant name]
    2. Amount: [Hint: check the attached receipt to see the original amount]
    3. Date: [Hint: check the attached receipt to see the date of purchase]
    4. Category: Hostel
    5. Expense Description: What was this expense for?
    6. Proof: [Hint: make sure the hostel receipt image attached to expense details a legible purchase date and what accommodation was purchased and for how many nights.]
  5. Volunteer travel (guide: 0.65c/mile gas and mileage or public transport: $7.50 per day)
    1. Merchant: [Hint: check the attached receipt to find the merchant name]
    2. Amount: [Hint: check the attached receipt to see the original amount]
    3. Date: [Hint: check the attached receipt to see the date of purchase]
    4. Category: Volunteer Travel
    5. Expense Description: What volunteering activity were you travelling to?
    6. Proof: For mileage expenses, please make sure you use GPS mileage tracking either in the Expensify app (or elsewhere eg. Google) to capture your trip and the distance. If you've user another app, please submit a screenshot of the details with your travel expense claim.
  6. Printing posters/leaflets (guide: $40 per 1,000)
    1. Merchant: [Hint: check the attached receipt to find the merchant name]
    2. Amount: [Hint: check the attached receipt to see the original amount]
    3. Date: [Hint: check the attached receipt to see the date of purchase]
    4. Category: Printing Supplies
    5. Expense Description: What was this expense for?
    6. Proof: [Hint: make sure the receipt image attached to expense details a legible purchase date and what items were purchased.]
  7. Trash collection in homeless areas: Includes 50 gallon trash bags (guide: $40/100 bags), 32'' trash grabber sticks (guide: $30/two sticks) and 50 gallon trash cans (guide: $100)
    1. Merchant: [Hint: check the attached receipt to find the merchant name]
    2. Amount: [Hint: check the attached receipt to see the original amount]
    3. Date: [Hint: check the attached receipt to see the date of purchase]
    4. Category: Trash collection
    5. Expense Description: What was this expense for?
    6. Proof: [Hint: make sure the receipt image attached to expense details a legible purchase date and what items were purchased.]
  8. Volunteer Personal Protective Equipment (PPE): Includes masks (guide: $10/100 masks) and work gloves (guide: $10/pair)
    1. Merchant: [Hint: check the attached receipt to find the merchant name]
    2. Amount: [Hint: check the attached receipt to see the original amount]
    3. Date: [Hint: check the attached receipt to see the date of purchase]
    4. Category: Volunteer PPE
    5. Expense Description: What was this expense for?
    6. Proof: [Hint: make sure the receipt image attached to expense details a legible purchase date and what items were purchased.]

Join Chicago Tiny House's volunteer expense policy here

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