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The Ladies of Hope Ministries eligible expenses

Aimee Barigian
Aimee Barigian Expensify Customer, Expensify Team Posts: 1 Expensify Team

Welcome to Expensify.org's Justice Grant!

We're so excited to help you to achieve your community goals. The intention of this page is to provide you with a full list of eligible expenses for The Ladies of Hope Ministries campaign.

  • Below is a list of eligible* out-of-pocket expenses and task payments.
  • When creating an expense for reimbursement, please be sure to locate the one you're submitting below and enter all the required information, or your expense will not be approved and paid.
  • Here's our training video on how to submit and approve expenses using the Expensify app.
  • To avoid any disappointment: if you believe that you have an eligible expense that is missing from this list, please reach out to your campaign manager (who approves your expenses) to get this updated first before you submit it to Expensify.org for reimbursement.

Click HERE to join The Ladies of Hope Ministries campaign policy and become a volunteer!

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Eligible Out-of-Pocket Volunteer Expenses

Prerequisites

  • The expense must have been paid for with the volunteer’s personal funds.
  • The expense must be no more than 30 days old.
  • The expense must include an itemized receipt image (only card receipts won't be accepted).
  • The category must be applied.
  • You will be reimbursed 50% of the expense total.

Required information that needs to be included on each of the below eligible expenses

  1. Hope House Resident Kits [Guide: $125 max/kit] (This includes bedsheets, bath towels, toothbrushes, toothpaste, lotion, shampoo, conditioner, hand sanitizer, hygiene products, body wipes, backpacks, flip flops, etc.).
    1. Merchant: [Hint: check the attached receipt to find the merchant name]
    2. Amount: [Hint: check the attached receipt to find the original amount]
    3. Date: [Hint: check the attached receipt to see the date of purchase]
    4. Category: Resident Kits
    5. Expense Description: [Hint: what was this expense for?]
    6. Proof: [Hint: make sure the receipt image attached to expense details a legible purchase date and what items were purchased.]
  2. Food staple items from the “standard items” list [Guide: $25 max/purchase] (This includes peanut butter, rice, beans, pasta, bread, applesauce, salsa, cheese, bottled water, fresh produce, reusable bags, and totes).
    1. Merchant: [Hint: check the attached receipt to find the merchant name]
    2. Amount: [Hint: check the attached receipt for the original total]
    3. Date: [Hint: check the attached receipt to see the date of purchase]
    4. Category: Food Staples
    5. Expense Description: [Hint: what was this expense for?]
    6. Proof: [Hint: make sure the receipt image attached to expense details a legible purchase date and what items were purchased.]
  3. Round trip NYC Transit Metro Cards for participant appointment [Guide: $5.50 max/purchase] (This includes one-time NYC metro cards purchased for participant appointment).
    1. Merchant: [Hint: check the attached receipt to find the merchant name]
    2. Amount: [Hint: check the attached receipt for the original total]
    3. Date: [Hint: check the attached receipt to see the date of purchase]
    4. Category: NYC Metro Card
    5. Expense Description: [Hint: what was this expense for?]
    6. Proof: [Hint: make sure the receipt image attached to expense details a legible purchase date and what items were purchased.]
    7. Note: Merchant, date, and the amount will be auto-filled if using Expensify GPS (recommended). If using another GPS tracking app, create a mileage expense and available mileage rate. Then, fill in the number of miles driven as well as the date of the trip. The amount will be calculated automatically and then attach the GPS map as the receipt image.
  4. Volunteer drivers for the Angel Food Delivery Program [Guide: $0.56 for every mile driven] (This task reimburses volunteers to drive their cars to pick up groceries and drop them off at either the office or directly to the recipient).
    1. Merchant: [Hint: this will be auto-filled when using the GPS function in Expensify]
    2. Amount: [Hint: the amount will be calculated when using our GPS function in Expensify]
    3. Date: [Hint: this will be auto-filled when using the GPS function in Expensify]
    4. Category: Angel Food Delivery Drivers
    5. Expense Description: [Hint: what was this expense for?]
    6. Proof: [Hint: Please use Expensify's GPS tracker for proof or another GPS tracking tool to calculate how many miles driven]

Eligible Task Volunteer Payments

Prerequisites

  • The expense must be for an approved task on behalf of the campaign.
  • The expense must be no more than 30 days old
  • The expense must include the required proof for that specific task.
  • The category must be applied.
  • You will be reimbursed 50% of the task amount.
  • You will set up each task expense in Expensify by heading to your Expenses page, then selecting New Expense, and then selecting Per Diem.

Required information that needs to be included on each of the below eligible expenses

  1. Volunteer instructor for one resident wellness program at Hope House (This includes yoga, self-defense, art therapy, etc.).
    1. Destination: Task
    2. Start Date: Date you began the task
    3. End Date: Date you completed the task (Same as Start Date)
    4. Per Diem Quantity: 1
    5. Subrate: Teach 1 resident wellness class
    6. Amount: $75
    7. Category: Wellness Class
    8. Expense Description: Have you added the necessary proof for this task?
    9. Proof: Selfie of the teacher with the class at the end of the session
  2. Volunteer facilitator for one session of our Hope Scale reentry curriculum (This includes self-care, meditation, understanding and addressing trauma, building and maintaining healthy relationships, employment soft skills, financial literacy, digital literacy, professional development, etc.).
    1. Destination: Task
    2. Start Date: Date you began the task
    3. End Date: Date you completed the task (Same as Start Date)
    4. Per Diem Quantity: 1
    5. Subrate: Teach 1 Hope Scale Reentry class
    6. Amount: $90
    7. Category: Hope Scale
    8. Expense Description: Have you added the necessary proof for this task?
    9. Proof: Selfie of the teacher with the class at the end of the session
  3. Food Coordinators of the Angel Food Delivery Program (This task includes sorting, re-packing, and coordinating grocery bags to get prepared for delivery).
    1. Destination: Task
    2. Start Date: Date you began the task
    3. End Date: Date you completed the task (Same as Start Date)
    4. Per Diem Quantity: 1
    5. Subrate: Sort and pack 1-10 grocery bags
    6. Amount: $15
    7. Category: Angel Food Delivery Coordination
    8. Expense Description: Have you added the necessary proof for this task?
    9. Proof: Picture of the completed bags
  4.  Volunteer facilitator for one session of our Faces of Women Imprisoned (This includes teaching public speaking curriculum that offers tools, training, and resources for women to tell their stories and change the narrative about who they are and what they can contribute to the world).
    1. Destination: Task
    2. Start Date: Date you began the task
    3. End Date: Date you completed the task (Same as Start Date)
    4. Per Diem Quantity: 1
    5. Subrate: Teach 1 "Faces of Women Imprisoned" class
    6. Amount: $90
    7. Category: Faces of Women Class
    8. Expense Description: Have you added the necessary proof for this task?
    9. Proof: Selfie of the teacher with the class at the end of the session
  5. Food Coordinators of the Angel Food Delivery Program (This task includes sorting, re-packing, and coordinating grocery bags to get prepared for delivery).
    1. Destination: Task
    2. Start Date: Date you began the task
    3. End Date: Date you completed the task (Same as Start Date)
    4. Per Diem Quantity: 1
    5. Subrate: Sort and pack 11+ grocery bags
    6. Amount: $30
    7. Category: Angel Food Delivery Coordination
    8. Expense Description: Have you added the necessary proof for this task?
    9. Proof: Picture of the completed bags

Eligible Behavior Incentive Payments

Prerequisites

  • The expense must be for the approved behavior on behalf of the campaign.
  • The expense must be no more than 30 days old.
  • The expense must include the required proof for that specific behavior incentive.
  • The category must be applied.
  • You will be reimbursed 100% of the task amount.
  • You will set up each task expense in Expensify by heading to your Expenses page, then selecting New Expense, and then selecting Per Diem.

Required information that needs to be included on each of the below eligible expenses

  1. FIP "Formerly Incarcerated Person" to lead one session of our EPIC Ambassador policy change curriculum (This includes the FIP teaching directly affected women how to advocate effectively for legislative change).
    1. Destination: Behavior
    2. Start Date: Date you began the task
    3. End Date: Date you completed the task (Same as Start Date)
    4. Per Diem Quantity: 1
    5. Subrate: Teach 1 EPIC Ambassador Policy Change Class
    6. Amount: $90
    7. Category: EPIC Ambassador
    8. Expense Description: Have you added the necessary proof for this task?
    9. Proof: Selfie of the teacher with the class at the end of the session

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