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Mutuo Soccorso Milano Eligible Expenses

Kadie Alexander
Kadie Alexander Expensify Success Coach - Admin, Expensify Team Posts: 104 Expensify Team

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Welcome to Expensify.org's Justice Campaign!

We're so excited to partner with you to achieve your community goals. This page includes a full list of eligible expenses for the Mutuo Soccorsco Milano campaign.

  • Below is a list of eligible out-of-pocket expenses, task payments, and behavior incentive payments.
  • When creating an expense for reimbursement, please be sure to locate the one you're submitting below and enter all the required information, or your expense will not be approved and paid.
  • To avoid any delays: If you believe that you have an eligible expense that is missing from this list, please reach out to your campaign manager (who approves your expenses) to get this updated first before you submit it to Expensify.org for reimbursement.
  • Here's our training video on how to submit and approve expenses using the Expensify app.

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Eligible Out-of-Pocket Volunteer Expenses

Prerequisites:

  • The expense must have been paid for with the volunteer’s personal funds,
  • The expense must be no more than 30 days old,
  • The category must be applied,
  • For Distance expenses, you must use GPS tracking for the expense. If you choose to use your preferred GPS tracking app instead of through Expensify, you’ll need to use the Manually Create button to create the expense and provide a screenshot of the trip including start/end locations and route, as it appears in your app.

Required information that needs to be included on each of the below eligible expenses:

Purchasing food for meal preparation

  • Merchant: Leave as is.
  • Date: Leave as-is, should reflect the day the purchase was made
  • Amount: The amount of the purchase, up to USD$100. If purchase is above this amount, adjust the amount to USD$100.
  • Category: Buying food for meals
  • Expense Description:  Please add a description of how the food will be used to create meals.
  • Proof: Please attach a photo of the receipt for the purchase.


Retrieving food from local markets

  • Merchant: Leave as is.
  • Total Distance: If using Expensify’s GPS feature, please leave as-is. If using your preferred GPS tracking app, please enter the value exactly as it appears in your app.
  • Unit: If using Expensify’s GPS feature, please leave as-is. If using your preferred GPS tracking app, please enter the unit used by your app.
  • Distance Rate: Please use the default distance rate of $0.53 per kilometre.
  • Date: Enter the date your trip occurred. If using Expensify’s GPS feature, please leave as-is.
  • Category: Travel - Food Retrieval
  • Expense Description: Please add a description of how the task went, what was completed, and if there were any challenges.
  • Proof: All distance expenses must be recorded using Expensify or a GPS tracking app. If using a third-party GPS tracker, a full unedited screenshot must be provided showing the start and end locations for the trip, and the full route taken. You must also provide a selfie with the retrieved food once it arrives at the kitchen.

 

Delivering meals to the community

  • Merchant: Leave as is.
  • Total Distance: If using Expensify’s GPS feature, please leave as-is. If using your preferred GPS tracking app, please enter the value exactly as it appears in your app.
  • Unit: If using Expensify’s GPS feature, please leave as-is. If using your preferred GPS tracking app, please enter the unit used by your app.
  • Distance Rate: Please use the default distance rate of USD $0.53 per kilometre.
  • Date: Enter the date your trip occurred. If using Expensify’s GPS feature, please leave as-is.
  • Category: Travel - Food Delivery
  • Expense Description:  Please add a description of how the task went, what was completed, and if there were any challenges.
  • Proof: All distance expenses must be recorded using Expensify or a GPS tracking app. If using a third-party GPS tracker, a full unedited screenshot must be provided showing the start and end locations for the trip, and the full route that was taken. For each delivery, you must provide a selfie of the delivery, including the meal and either the letterbox of the recipient or the street sign for the street where the recipient resides.

Eligible Task Volunteer Payments

Prerequisites

  • The expense must be for an approved task on behalf of the campaign.
  • The expense must be no more than 30 days old
  • The expense must include the required proof for that specific task.
  • The category must be applied.
  • You will be reimbursed 50% of the task amount.

Required information that needs to be included on each of the below eligible expenses:

Attending a workshop to prepare meals for delivery

  1. Merchant: Meal Preparation Workshop
  2. Amount: €44
  3. Date: Please add the date the workshop took place.
  4. Category: Meal Preparation Workshop
  5. Expense Description: Please add a description of the workshop here, including the number of meals created by you.
  6. Proof: Please attach a selfie taken at the end of the workshop with all meals you created.

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