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Huma House - Eligible Expenses

Cheryl Walsh
Cheryl Walsh Expensify Success Coach - Admin, Expensify Team Posts: 99 Expensify Team


Welcome to Expensify.org's Justice Campaign!

We're so excited to partner with you to achieve your community goals. This page includes a full list of eligible expenses for the Huma House campaign.

  • Click Policy Join Link to join the campaign policy and become a volunteer!
  • Below is a list of eligible out-of-pocket volunteer expenses, task payments, and behavior incentive payments.
  • When creating an expense for reimbursement, please be sure to locate the one you're submitting below and enter all the required information, or your expense will not be approved and paid.
  • To avoid any delays: If you believe that you have an eligible expense that is missing from this list, please reach out to your campaign manager (who approves your expenses) to get this updated first before you submit it to Expensify.org for reimbursement.
  • Here's our training video on how to submit and approve expenses using the Expensify app.

Eligible Out-of-Pocket Volunteer Expenses

Prerequisites

  • The expense must have been paid for with the volunteer’s personal funds.
  • The expense must be no more than 30 days old.
  • The expense must include an itemized receipt image (only card receipts won't be accepted).
  • The category must be applied.
  • You will be reimbursed 50% of the expense total.
  • 'Youth' is considered 18 years and under (only applicable for Youth Fund campaigns)

Required information that needs to be included on each of the below eligible expenses

  1. Expense: Art Supplies - Max $300 ( supplies for art room including; paintbrush 5 packs, acrylic paint, super value canvas 5 pack of 12)
    1. Merchant: SmartScan will read this receipt to find the merchant name
    2. Amount: SmartScan will read this receipt to see the original amount but volunteers can overwrite it if they're claiming less
    3. Date: SmartScan will read this receipt to see the date of purchase
    4. Category: Art Supplies
    5. Expense Description: Who the supplies are for and for what purpose
    6. Proof: An itemized receipt for the supplies
  2. Expense: Brochures & Press Materials for Exhibition - Max $15
    1. Merchant: SmartScan will read this receipt to find the merchant name
    2. Amount: SmartScan will read this receipt to see the original amount but volunteers can overwrite it if they're claiming less
    3. Date: SmartScan will read this receipt to see the date of purchase
    4. Category: Brochures & Press Materials
    5. Expense Description: Exhibition name, date, location
    6. Proof: An itemized receipt for the materials
  3. Expense: Printing & Signage - Max $60 (for the printing of 60 take away cards. outdoor sign & print for door & printing/laminating checklist)
    1. Merchant: SmartScan will read this receipt to find the merchant name
    2. Amount: SmartScan will read this receipt to see the original amount but volunteers can overwrite it if they're claiming less
    3. Date: SmartScan will read this receipt to see the date of purchase
    4. Category: Printing & Signage
    5. Expense Description: Exhibition name, date, location
    6. Proof: An itemized receipt for the materials


Eligible Task Volunteer Payments

Prerequisites:

  • The expense must be for an approved task on behalf of the campaign
  • The task must be no more than 30 days old
  • The task must include the required proof detailed below. This must prove the result was accomplished (eg. hanging the paintings, delivering a workshop)
  • The category must be applied
  • You will be reimbursed 50% of the full task amount listed.
  • Volunteers must submit each task for reimbursement in Expensify by heading to their Expenses page, then selecting New Expense > selecting Per Diem > selection Destination: Task
  • Youth is considered 18 years and under (only applicable for Youth Fund campaigns)

Required information that needs to be included on each of the below eligible expenses

Art Exhibition: Priming & Painting - [100% Task Rate $1000]

  1. Proof: Add a photo of the space before any priming is completed & include an after photo!
  2. Expense Description: Exhibition name, date, and location
  3. Category: Art Exhibition Tasks
  4. Amount: Your task rate is added automatically when you select your task
  5. Subrate: Art Exhibition: Priming & Painting
  6. Per Diem Quantity: 1
  7. End Date: Date you completed this task.
  8. Start Date: Date you began working on this task
  9. Destination: Task

Art Exhibition: Hanging- [100% Task Rate $700]

  1. Proof: Add a photo of the paintings before and after they are hanging in the space
  2. Expense Description: Exhibition name, date, and location
  3. Category: Art Exhibition Tasks: Hanging
  4. Amount: Your task rate is added automatically when you select your task
  5. Subrate: Art Exhibition Tasks: Hanging
  6. Per Diem Quantity: 1
  7. End Date: Date you completed this task.
  8. Start Date: Date you began working on this task
  9. Destination: Task

Art Exhibition: Dismantling/Repairing- [100% Task Rate $700]

  1. Proof: Add a photo of before and after you dismantle and repair the space
  2. Expense Description: Exhibition name, date, and location
  3. Category: Art Exhibition Tasks: Dismantling/Repairing
  4. Amount: Your task rate is added automatically when you select your task
  5. Subrate: Art Exhibition Tasks: Dismantling/Repairing
  6. Per Diem Quantity: 1
  7. End Date: Date you completed this task.
  8. Start Date: Date you began working on this task
  9. Destination: Task

Art Exhibition: Installation Signage- [100% Task Rate $100]

  1. Proof: Add a photo before and after you install the signage!
  2. Expense Description: Exhibition name, date, and location
  3. Category: Art Exhibition Tasks: Installation/Signage
  4. Amount: Your task rate is added automatically when you select your task
  5. Subrate: Art Exhibition Tasks: Installation/Signage
  6. Per Diem Quantity: 1
  7. End Date: Date you completed this task.
  8. Start Date: Date you began working on this task
  9. Destination: Task

Art Exhibition: Rental Exhibition Space- [100% Task Rate $5000]

  1. Proof: Add the rental space/hire agreement as an attachment showing the renter & amount
  2. Expense Description: Exhibition name, date, and location
  3. Category: Art Exhibition Tasks: Rental
  4. Amount: Your task rate is added automatically when you select your task
  5. Subrate: Art Exhibition Tasks: Rental
  6. Per Diem Quantity: 1
  7. End Date: Date you completed this task.
  8. Start Date: Date you began working on this task
  9. Destination: Task

Art Workshop [100% Task Rate $60]

  1. Proof: Add a selfie of you and the class during the workshop!
  2. Expense Description: Art Workshop
  3. Category: Art Workshop
  4. Amount: Your task rate is added automatically when you select your task
  5. Subrate: Art Exhibition Tasks: Art Workshop
  6. Per Diem Quantity: 1
  7. End Date: Date you completed this task.
  8. Start Date: Date you began working on this task
  9. Destination: Task

The screenshot below shows you how to add any report attachments such as photos for proof of task and behavior to your expense report.

That's it! Thanks for making the world a better place.

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