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Community Impact RVA - Youth Advocacy: Eligible Expenses

Puneet Lath
Puneet Lath Expensify Success Coach - Admin Posts: 4 Expensify Team

Welcome to Expensify.org's Justice Campaign!

We're so excited to partner with you to achieve your community goals. This page includes a full list of eligible expenses for the Community Impact RVA campaign.

  • Click https://join.my.expensify.com/?team=57537916E9467148&thanks=volunteer%40expensify.org to join the campaign policy and become a volunteer!
  • Below is a list of eligible out-of-pocket volunteer expenses.
  • When creating an expense for reimbursement, please be sure to locate the one you're submitting below and enter all the required information, or your expense will not be approved and paid.
  • To avoid any delays: If you believe that you have an eligible expense that is missing from this list, please reach out to your campaign manager (who approves your expenses) to get this updated first before you submit it to Expensify.org for reimbursement.
  • Here's our training video on how to submit and approve expenses using the Expensify app.

Eligible Out-of-Pocket Volunteer Expenses

Prerequisites

  • The expense must have been paid for with the volunteer’s personal funds.
  • The expense must be no more than 30 days old.
  • The expense must include an itemized receipt image (only card receipts won't be accepted).
  • The category must be applied.
  • You will be reimbursed 50% of the expense total.
  • If the expense is a mileage expense you must use either Expensify GPS or another apps' GPS tracker as proof of the trip (manual distance entries are not accepted)
  • 'Youth' is considered 18 years and under (only applicable for Youth Fund campaigns)

Required information that needs to be included on each of the below eligible expenses

  1. Expense: Manipulatives for teaching math - $50
    1. Merchant: SmartScan will read this receipt to find the merchant name
    2. Amount: SmartScan will read this receipt to see the original amount but volunteers can overwrite it if they're claiming for less
    3. Date: SmartScan will read this receipt to see the date of purchase
    4. Category: Please select Manipulatives
    5. Expense Description: description of the teaching tool that was purchased
    6. Proof: An itemized receipt
  2. Expense: Counting blocks for teaching math - $30
    1. Merchant: SmartScan will read this receipt to find the merchant name
    2. Amount: SmartScan will read this receipt to see the original amount but volunteers can overwrite it if they're claiming for less
    3. Date: SmartScan will read this receipt to see the date of purchase
    4. Category: Please select Counting Blocks
    5. Expense Description: description of the teaching tool that was purchased
    6. Proof: An itemized receipt
  3. Expense: Pencils - $5
    1. Merchant: SmartScan will read this receipt to find the merchant name
    2. Amount: SmartScan will read this receipt to see the original amount but volunteers can overwrite it if they're claiming for less
    3. Date: SmartScan will read this receipt to see the date of purchase
    4. Category: Please select Pencils
    5. Expense Description: description of the teaching tool that was purchased
    6. Proof: An itemized receipt
  4. Expense: Workbooks (for math or reading) - $10
    1. Merchant: SmartScan will read this receipt to find the merchant name
    2. Amount: SmartScan will read this receipt to see the original amount but volunteers can overwrite it if they're claiming for less
    3. Date: SmartScan will read this receipt to see the date of purchase
    4. Category: Please select Workbooks
    5. Expense Description: description of the teaching tool that was purchased
    6. Proof: An itemized receipt
  5. Expense: Snacks - $10
    1. Merchant: SmartScan will read this receipt to find the merchant name
    2. Amount: SmartScan will read this receipt to see the original amount but volunteers can overwrite it if they're claiming for less
    3. Date: SmartScan will read this receipt to see the date of purchase
    4. Category: Please select Snacks
    5. Expense Description: description of the event the snacks were purchased for
    6. Proof: An itemized receipt

If you have a single receipt with multiple different items you can use the split expense feature to split the receipt into multiple expenses and categorize each split individually.

That's it! Thanks for making the world a better place.

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