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Uplyft - Youth Advocacy: Eligible Expenses

Aimee Barigian
Aimee Barigian Expensify Customer, Expensify Team Posts: 4 Expensify Team

Welcome to Expensify.org's Justice Campaign!

We're so excited to partner with you to achieve your community goals. This page includes a full list of eligible expenses for the Uplyft campaign.

  • Click HERE to join the campaign policy and become a volunteer!
  • Below is a list of eligible out-of-pocket volunteer expenses, task payments, and behavior incentive payments.
  • When creating an expense for reimbursement, please be sure to locate the one you're submitting below and enter all the required information, or your expense will not be approved and paid.
  • To avoid any delays: If you believe that you have an eligible expense that is missing from this list, please reach out to your campaign manager (who approves your expenses) to get this updated first before you submit it to Expensify.org for reimbursement.
  • Here's our training video on how to submit and approve expenses using the Expensify app.

Eligible Task Volunteer Payments

Prerequisites:

  • The expense must be for an approved task on behalf of the campaign
  • The task must be no more than 30 days old
  • The task must include the required proof detailed below. This must prove the result was accomplished (eg. hanging a poster or delivering a workshop)
  • The category must be applied
  • You will be reimbursed 50% of the task amount
  • Volunteers must submit each task for reimbursement in Expensify by heading to their Expenses page, then selecting New Expense > selecting Per Diem > selection Destination: Task
  • Youth is considered 18 years and under (only applicable for Youth Fund campaigns)

Required information that needs to be included on each of the below eligible expenses

  1. Posting flyers at schools - $16.00
    1. Destination: Task
    2. Start Date: Date you began working on this task
    3. End Date: Date you completed this task.
    4. Per Diem Quantity: 1 (for 30 flyers)
    5. Subrate: Posted 30 flyers
    6. Amount: Your task rate is added automatically when you select your task
    7. Category: Posting Flyers
    8. Expense Description: Posted 30 flyers at [insert school name].
    9. Proof: Use the GPS tracker in Expensify to track where you posted flyers and upload a selfie in front of the first and last flyers posted.

Eligible Behavior Incentive Payments

Prerequisites:

  • The expense must be for an approved behavior on behalf of the campaign
  • The expense must be no more than 30 days old
  • The expense must include the required proof for that specific behavior
  • The category must be applied
  • You will be reimbursed 100% of the task amount
  • You will set up each task expense in Expensify by heading to your Expenses page, then selecting New Expense, and then selecting Per Diem.
  • Youth is considered 18 years and under (only applicable to Youth campaigns)

Required information that needs to be included on each of the below eligible expenses

  1. Student attending 8 mentor sessions - $128.00
    1. Destination: Behavior
    2. Start Date: Date you began the task
    3. End Date: Date you completed this task
    4. Per Diem Quantity: 1 (for 8 mentor sessions)
    5. Subrate: Completed 8 mentor sessions with the mentor.
    6. Amount: Your behavior incentive rate is added automatically when you select your behavior
    7. Category: Mentoring
    8. Expense Description: Completed 8 mentor sessions with my mentor [name], as of [completion date].
    9. Proof: Attendance sheet completed and signed by mentor with all 8 session dates visible.
  2. Student attending 8 job shadowing sessions - $128.00
    1. Destination: Behavior
    2. Start Date: Date you began the task
    3. End Date: Date you completed this task
    4. Per Diem Quantity: 1 (for 8 sessions)
    5. Subrate: Completed 8 job shadowing sessions with a professional.
    6. Amount: Your behavior incentive rate is added automatically when you select your behavior
    7. Category: Job Shadowing
    8. Expense Description: Completed 8 job shadowing sessions with [professional name] at [company], as of [completion date].
    9. Proof: Attendance sheet completed and signed by assigned professional with all 8 session dates visible.

The screenshot below shows you how to add any report attachments such as photos for proof of task and behavior to your expense report.

That's it! Thanks for making the world a better place.

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