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The Community - Reentry: Eligible Expenses

Rachael Hopkins
Rachael Hopkins Expensify Success Coach - Admin Posts: 876 Expensify Team


Welcome to Expensify.org's Justice Campaign!

We're so excited to partner with you to achieve your community goals. This page includes a full list of eligible expenses for The Community's campaign.

  • Click here to join the campaign policy and become a volunteer!
  • Below is a list of eligible out-of-pocket volunteer expenses, task payments, and behavior incentive payments.
  • When creating an expense for reimbursement, please be sure to locate the one you're submitting below and enter all the required information, or your expense will not be approved and paid.
  • To avoid any delays: If you believe that you have an eligible expense that is missing from this list, please reach out to your campaign manager (who approves your expenses) to get this updated first before you submit it to Expensify.org for reimbursement.
  • Here's our training video on how to submit and approve expenses using the Expensify app.

Eligible Task Volunteer Payments

Prerequisites:

  • The expense must be for an approved task on behalf of the campaign
  • The task must be no more than 30 days old
  • The task must include the required proof detailed below. This must prove the result was accomplished (eg. hanging a poster or delivering a workshop)
  • The category must be applied
  • You will be reimbursed 50% of the task amount
  • Volunteers must submit each task for reimbursement in Expensify by heading to their Expenses page, then selecting New Expense > selecting Per Diem > selection Destination: Task

Required information that needs to be included on each of the below eligible expenses

  1. Pre-Entry Packet - $200
    1. Destination: Task
    2. Start Date: Date you began working on this task
    3. End Date: Date you completed this task.
    4. Per Diem Quantity: 1
    5. Subrate: Select Legal, Education, Bureaucratic or Financial
    6. Amount: Your task rate is added automatically when you select your task
    7. Category: Packet
    8. Expense Description: Packet recipient name
    9. Proof: Photo/PDF of completed packet component showing recipient name
  2. Packet Compilation and Sending - $100
    1. Destination: Task
    2. Start Date: Date you began working on this task
    3. End Date: Date you completed this task.
    4. Per Diem Quantity: 1
    5. Subrate: Packet Compilation
    6. Amount: Your task rate is added automatically when you select your task
    7. Category: Packet
    8. Expense Description: Packet recipient name
    9. Proof: Photo of compiled packet with envelope/mail bag, ready to send

The screenshot below shows you how to add any report attachments such as photos for proof of task and behavior to your expense report.

That's it! Thanks for making the world a better place.

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