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Racial Tech Equity: Realizing Dreams in Technology - Youth Advocacy: Eligible Expenses

Christina Dobryzynski
Christina Dobryzynski Expensify Success Coach - Admin, Expensify Team Posts: 252 Expensify Team

Welcome to Expensify.org's Justice Campaign!

We're so excited to partner with you to achieve your community goals. This page includes a full list of eligible expenses for the Racial Tech Equity: Realizing Dreams in Technology campaign.

  • Click here to join the campaign policy and become a volunteer!
  • Below is a list of eligible out-of-pocket volunteer expenses, task payments, and behavior incentive payments.
  • When creating an expense for reimbursement, please be sure to locate the one you're submitting below and enter all the required information, or your expense will not be approved and paid.
  • To avoid any delays: If you believe that you have an eligible expense that is missing from this list, please reach out to your campaign manager (who approves your expenses) to get this updated first before you submit it to Expensify.org for reimbursement.
  • Here's our training video on how to submit and approve expenses using the Expensify app.

Eligible Task Volunteer Payments

Prerequisites:

  • The expense must be for an approved task on behalf of the campaign
  • The task must be no more than 30 days old
  • The task must include the required proof detailed below. This must prove the result was accomplished (eg. hanging a poster or delivering a workshop)
  • The category must be applied
  • You will be reimbursed 50% of the task amount
  • Volunteers must submit each task for reimbursement in Expensify by heading to their Expenses page, then selecting New Expense > selecting Per Diem > selection Destination: Task
  • Youth is considered 18 years and under (only applicable for Youth Fund campaigns)

Required information that needs to be included on each of the below eligible expenses

  1. Volunteer educator, teaching a single bootcamp lesson - $25.00/lesson reimbursed
    1. Destination: Task
    2. Start Date: Date you began working on this task
    3. End Date: Date you completed this task
    4. Per Diem Quantity: enter the number of lessons taught in a day
    5. Subrate: choose Volunteer educator, teaching a single bootcamp lesson from the list
    6. Category: choose Bootcamp lessons from the list
    7. Expense Description: Type I taught [X] number of bootcamp lessons on this day
    8. Proof: Attendance sheet with the date and time of each lesson and names of students who attended.
  2. Volunteer career counselor, for each 1-hour long resume building workshop for youth students - $25.00/workshop reimbursed
    1. Destination: Task
    2. Start Date: Date you began working on this task
    3. End Date: Date you completed this task
    4. Per Diem Quantity: enter the number of workshops taught in a day
    5. Subrate: choose Volunteer career counselor, 1-hour long resume building workshop from the list
    6. Category: choose Resume workshop from the list
    7. Expense Description: Type I taught [X] number of 1-hour workshops on this day
    8. Proof: Attendance sheet with the date and time of each workshop and names of student who attended.

Eligible Behavior Incentive Payments

Prerequisites:

  • The expense must be for an approved behavior on behalf of the campaign
  • The expense must be no more than 30 days old
  • The expense must include the required proof for that specific behavior
  • The category must be applied
  • You will be reimbursed 100% of the task amount
  • You will set up each task expense in Expensify by heading to your Expenses page, then selecting New Expense, and then selecting Per Diem.
  • Youth is considered 18 years and under (only applicable to Youth campaigns)

Required information that needs to be included on each of the below eligible expenses

  1. Youth student for completing the entire 43-week bootcamp - $750 reimbursed
    1. Destination: Behavior
    2. Start Date: Date you began the task
    3. End Date: Date you completed this task
    4. Per Diem Quantity: 1
    5. Subrate: Choose Completing the entire 43-week BootCamp from the list
    6. Category: Choose 43-week BootCamp from the list
    7. Expense Description: Type I completed the entire 43-week bootcamp!

Proof: Photo of teacher and the student holding the original certificate, documentation showing student attendance from the start to the end of the bootcamp, an overview of the student's final project or something to ensure the student completed all requirements of the bootcamp.

The screenshot below shows you how to add any report attachments such as photos for proof of task and behavior to your expense report.


Requirements to reimburse a minor:

The student must have a personal bank account or Venmo account to receive an ACH reimbursement.

If they don't have either of these, we can mail a physical check to the student so they can deposit into a bank account of their choosing (or cash it, where possible).

If we need to send a check, we'll need the student to add their full name and mailing address as a Comment on the expense report for us to issue the check.


That's it! Thanks for making the world a better place.

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