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Fight Blight B'more - [Housing]: Eligible Expenses

nickmurray
nickmurray Expensify Customer, Expensify Team Posts: 3 Expensify Team


Welcome to Expensify.org's Justice Campaign!

We're so excited to partner with you to achieve your community goals. This page includes a full list of eligible expenses for the Fight Blight B'more campaign.

  • Click here to join the campaign policy and become a volunteer!
  • Below is a list of eligible out-of-pocket volunteer expenses, task payments, and behavior incentive payments.
  • When creating an expense for reimbursement, please be sure to locate the one you're submitting below and enter all the required information, or your expense will not be approved and paid.
  • To avoid any delays: If you believe that you have an eligible expense that is missing from this list, please reach out to your campaign manager (who approves your expenses) to get this updated first before you submit it to Expensify.org for reimbursement.
  • Here's our training video on how to submit and approve expenses using the Expensify app.

Eligible Out-of-Pocket Volunteer Expenses

Prerequisites

  • The expense must have been paid for with the volunteer’s personal funds.
  • The expense must be no more than 30 days old.
  • The expense must include an itemized receipt image (only card receipts won't be accepted).
  • The category must be applied.
  • You will be reimbursed 50% of the expense total.
  • If the expense is a mileage expense, please do not use the GPS feature in the app. Log into your Expensify account, select New Expense in green and click Create From Map. Enter the location where you started and the location where you finished. A map will be automatically generated. The mileage rate is already set in the policy.
  • 'Youth' is considered 18 years and under (only applicable for Youth Fund campaigns)

Required information that needs to be included on each of the below eligible expenses

  1. Expense: Supplies - {$100 Max Amount} Includes postcards, window decals, yard signs, and training materials
    1. Merchant: SmartScan will read this receipt to find the merchant name
    2. Amount: SmartScan will read this receipt to see the original amount but volunteers can overwrite it if they're claiming less
    3. Date: SmartScan will read this receipt to see the date of purchase
    4. Category: Please select Events - Supplies
    5. Expense Description: What sort of supplies are these?
    6. Proof: An itemized receipt for the supplies

Eligible Task Volunteer Payments

Prerequisites:

  • The expense must be for an approved task on behalf of the campaign
  • The task must be no more than 30 days old
  • The task must include the required proof detailed below. This must prove the result was accomplished (eg. hanging a poster or delivering a workshop)
  • The category must be applied
  • You will be reimbursed 50% of the task amount
  • Volunteers must submit each task for reimbursement in Expensify by heading to their Expenses page, then selecting New Expense > selecting Per Diem > selection Destination: Task
  • Youth is considered 18 years and under (only applicable for Youth Fund campaigns)

Required information that needs to be included on each of the below eligible expenses

  1. One hour canvassing communities to identify neighbors in need of support - {$15}
    1. Destination: Task
    2. Start Date: Date you began working on this task
    3. End Date: Date you completed this task.
    4. Per Diem Quantity: 1 hour
    5. Subrate: One hour canvassing their communities to identify their neighbors in need of support
    6. Amount: Your task rate is added automatically when you select your task
    7. Category: Campaign Task
    8. Expense Description: Which neighborhood was canvassed?
    9. Proof: Photo of the actual event in action showing the streets or neighborhood being canvassed.

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  1. Take pictures and submit blight reports on the FBB website - {$5 Task Rate}
    1. Destination: Task
    2. Start Date: Date you began working on this task
    3. End Date: Date you completed this task.
    4. Per Diem Quantity: 1
    5. Subrate: Take pictures and submit blight reports on the FBB website
    6. Amount: Your task rate is added automatically when you select your task
    7. Category: Campaign Task
    8. Expense Description: None
    9. Proof: Screenshot of FBB submission form

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  1. Host FBB’s Save The Family Home and Unblight the Block during a training session - {$15 Task Rate}
    1. Destination: Task
    2. Start Date: Date you began working on this task
    3. End Date: Date you completed this task.
    4. Per Diem Quantity: 1
    5. Subrate: Host FBB’s Save The Family Home and Unblight the Block during a training session
    6. Amount: Your task rate is added automatically when you select your task
    7. Category: Campaign Task
    8. Expense Description: Which family was being assisted?
    9. Proof: Photo of the actual event in action showing the speaker and family being trained.

***********************************************************************************************************************************

  1. Take pictures of predatory “We Buy House” Signs - {$5 Task Rate}
    1. Destination: Task
    2. Start Date: Date you began working on this task
    3. End Date: Date you completed this task.
    4. Per Diem Quantity: 1
    5. Subrate: Take pictures of predatory “We Buy House” Signs
    6. Amount: Your task rate is added automatically when you select your task
    7. Category: Campaign Task
    8. Expense Description: Where was the sign located?
    9. Proof: Photo of the sign

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The screenshot below shows you how to add any report attachments such as photos for proof of task and behavior to your expense report.


That's it! Thanks for making the world a better place.