Quickbooks and currency!
When trying to export an employees expenses to quickbooks I am getting the following error message in Expensify. "The currency of the account must match your home currency!".
We are based in Ireland and the currency of the policy and of quickbooks is Euro. The employee is based in the US, and the expenses are USD but have converted to Euro. Thanks
Best Answer
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If these are reimbursable transactions, the vendor will be the employee who submitted the report. For non-reimbursable expenses, the payee/vendor depends on what options you have set for exporting. Credit card and debit card transactions will use the vendor Credit Card Misc., Debit Card Misc., or the merchant, if there is a matching vendor in QuickBooks. For vendor bills, it will either use the vendor of the employee or the default vendor if that option is enabled.
Once you've identified who the vendor is, locate the vendor record in QuickBooks and make sure that the currency matches the account you are exporting to. For example, the currency here:
Must match the currency here:
Answers
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Hi @Imelda - so do you have multiple policies in Expensify? maybe one for Euro and one for USD? Your employee must be under the Euro policy even though their expenses will be in USD converted to Euro. You might like to have a read of the help file here: https://docs.expensify.com/setup-for-admins-and-accountants/advanced-configuration-for-managers-and-accountants/currency-and-conversion
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No, we only have 1 policy in Expensify, and it is in Euro! All his expenses converted to Euro in Expensify, but will not feed through to QuickBooks, which reports in Euro
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Hi @Imelda! You'll need to make sure that the currency on the vendor in QuickBooks and on the account you are exporting to are also in Euro. The vendor currency and accounts payable currency always have to match.
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Can I determine the vendor account in quickbooks? and how? For the Euro based employees, QB did this automatically
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Ok, thank you for your assistance. Between your information above and Concierge I have resolved the issue. Thanks Imelda
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Sheena Trepanier Expensify Team, Approved! Accountant, Expensify Student Ambassador Posts: 1,362 Expensify TeamThanks for updating us @Imelda, I'm so glad you got it sorted.
