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Track the amount of sales tax actually paid on each expense

cgwright Expensify Customer Posts: 4
edited July 2020 in Ideas

It would be very helpful if Expensify could track the total amount of sales tax actually paid on each expense and report total for each category.

My company is a small manufacturer. We typically ship fewer than 10 units per month. Because of this, we often end up buying inventory with a credit card through online retailers as our volumes are too low to buy many parts wholesale. We are not subject to sales tax on parts that are included as components in our finished units and resold to customers. We try to get tax exemption certificates on file with our vendors, but in some cases they do not accept them, or if we have to switch to a new vendor due to stocking issues, we may not have time to get the tax exemption set up. In these cases, we submit a refund claim to the state to get the sales tax we paid refunded. Right now this is a very manual process of looking through all receipts in the tax exempt categories at the end of the month and totaling up those which charged us tax.

Additionally, if the states ever start cracking down on use tax, almost everyone will need a feature like this in order to correctly pay use tax on online transactions where the vendor didn't charge it (or charged the wrong amount). Technically if you buy anything where the vendor doesn't charge the proper amount of tax, you have to pay the difference as use tax. Most companies don't bother with this because it's so difficult to track. If we had a function that broke it out for every receipt with a total for each category, it would be easy to calculate the amount owed and make a payment if necessary.

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