Now you can pay your bills with Expensify, too!
So you surely know we do expense reports. And you might know that we do invoices. But did you know that you can pay your bills with Expensify, for free? Just have your vendors send their invoices to:
yourdomain.com@expensify.cash
And we’ll SmartScan them, present them to you for approval, then cut them a check from your business bank account -- while keeping your accounting package in sync every step of the way.
It’s really that easy. Because the way we see it, invoices, bills, expense reports -- they’re really all the same thing. It’s a list of expenses, that are sent to you, that you pay. Whether it comes from an employee or a vendor, it’s still basically the same thing: it’s paid from the same bank account, and exported to the same ledger system. It’s probably the same person in charge of paying bills and approving expenses.
A little known fact is that Expensify was never intended to be an expense reporting company: it was always intended to be a platform for all things accounts payable and receivable. Expenses, invoices, bills -- they’re all slight variations on the same thing. But the variations are so slight, there’s really no reason to Frankenstein together a bunch of financial tools to cover all your needs: Expensify is a one-stop shop for everything you need to run your back office.
Think your business is too complex for a single tool to do this all? Well we’ve got hundreds of employees split between several international subsidiaries, thousands of vendors scattered around the world in multiple currencies, a hundred thousand customers spanning dozens of countries -- and we run the whole business on Expensify. That means we manage all our expenses, send all our invoices, and pay all our bills using a single tool. And I’ve got to say, it’s awesome. Everything in one place, coming from the same bank accounts, going to the same accounting system.
Want to live the single-vendor lifestyle? It’s a good one. Ask your vendors to use your @expensify.cash address above to get started, or reply to this email with any questions you have… and remember, it’s free!
-david
Founder and CEO of Expensify
PS: Quick update on our support improvements: Concierge has been responding to >80% of chats in under 2 minutes since July, and our team of Guides is standing by to pick up the phone and walk you through any outstanding setup tasks in your Inbox. Just click the “call” button on any Inbox task, or hit that chat bubble to talk to Concierge -- no question is too big or too small!
Comments
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Is there more detail or documentation on the integration of this with NetSuite?
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I would love to see a demo or further documentation as well because this could help us streamline finance operations further and eliminate additional services like bill.com while also justifying the price increase we incurred by not moving to the new expensify credit card. The big thing I'd need to see is the approval audit trail and how the "signing off" on expenses works because we have a yearly audit as a non-profit and have to document our expenses and check signing limitations.
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The integration for Bills works very similarly to a normal export to NetSuite, but Bills will export as Vendor Bills to the Vendor Record associated with the sender of the corresponding invoice.
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Sheena Trepanier Expensify Team, Approved! Accountant, Expensify Student Ambassador Posts: 1,362 Expensify TeamOptionsCheck out these help docs to learn more about this feature!
Cheers!
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As an admin, is there a functionality built in to stop our users from sending invoices to be paid via the marketing that went out?
We are not looking to deploy this feature at this time, and while our employees managers have the authority to approve expenses, they are frequently not the departmental budget owner who should be approving our other invoices.
I'm worried this may cause invoices to be paid without proper approval if there aren't some kind of safeguards in place.
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As it stands today, the bill will follow the approval workflow set on the default policy for the primary domain contact. Each time it's approved, it will be visible in the next approver's Inbox. There is nothing currently in place that would stop an employee from sending a bill internally, unless they are locked to a policy via their Domain Group, and the associated policy has Workflow Enforcement enabled. That said, Workflow Enforcement should largely mitigate this concern.
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Cool feature that could be very useful especially for many of our clients for whom we develop automated accounting procedures.
HOWEVER, the tool currently assigns the bill to the email from which it is received and Expensify offers no way to manually update or correct this. This is a problem for companies that send invoices from their accounting software such as QuickBooks, QuickBooks Online, Xero, etc where the system sends the invoice from a generic email. Without the ability to manually update the email connection, the feature is completely useless to us. We cannot ask our vendor to sign up for ACH nor can we export the bill to QBO for posting and payment within QBO.
It seems like the connection should be tied to the Merchant name, not to the sending email address.
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Hi everyone, thanks for your comments and feedback!
We've been very excited about this feature and now we have an update: Expensify bills and invoices can now be paid online, either for free by check or ACH, or by credit card for one of the lowest transaction fees in the industry.
You can read more about this here. 🎉
