Employee paid twice; need to reverse

VFAKathy Expensify Customer Posts: 4 Expensify Newcomer

An employee submitted an expense report twice that got approved for payment twice. Is is possible for him to create a billable report that will therefore reverse the charges and collect the duplicate payment back from him? Is there another way to do this?

Best Answer

  • Rachael Hopkins
    Rachael Hopkins Expensify Success Coach - Admin, Expensify Team, Expensify Student Ambassador Posts: 904 Expensify Team
    Answer ✓

    Hi @VFAKathy Welcome to the Expensify Community!

    Yes, your employee can create a negative expense, but the overall balance of the report will need to be in credit. You can't deduct the overpayment from his bank account.

    For example, if the overpayment was for $600, he'll need to put a -$600 expense on a report worth over $600. Essentially you just don't pay him for the next batch of expenses to that value.

    Alternatively, of course, he could transfer it back into the business bank account.