Auto-Expense on Expensify Billing?

junda

I am the policy & billing owner. I am already using my company's credit card to pay for the Expensify bill. However, I found that this expense is automatically submitted in Expensify, which doesn't make much sense and creates some confusion. Does anyone know how I can stop this?

Thanks!

Ted Harris

Hi @junda, thanks so much for posting here on the Expensify Community! Right now, there is no way to prevent the Expensify receipt from automatically being added to the Policy Billing Owner's account, as it is a company expense!

You can, however, create an Expense Rule for these particular expenses to ensure they are always marked as non-reimbursable to avoid confusion, or force them onto a different report named "x". Check out this help doc for more information on Expense Rules.

More information on how we calculate active users can be found here.

junda

Thanks Ted, one of the reasons I am asking is that I don't usually use the system myself. So I don't want to be treated as active user just because of this. Will marking that as non-reimbursable solve this problem?

Thanks!

junda

To clarify, I don't frequently use the Expensify system myself, but employees still use it to get reimbursement for business related expenses, I just don't want myself to be an active user just because of this auto billing. Thanks! @Ted Peeters

Nicole Trepanier

@junda As the approver on the policy, you are already considered an active user so this expense won't change that. Activity is based on any actions taken under the policy including editing, submitting, approving, or exporting reports.