We’re currently making some incredible improvements to SmartScan! During this time, you may experience delays of up to 24 hours for receipts completing SmartScan. This should be a short-term inconvenience that results in significant improvements to both SmartScan processing times and accuracy going forward. Thank you for your patience and please accept our apologies in advance!
Goodbye statement reporting, hello realtime reconciliation!
Most companies need to manage company cards, and that process isn't always pretty. Admins shoulder the majority of the responsibility when it comes to managing company spend, and sometimes they’re left scrambling to get employee reports submitted at month end.
Today, we couldn’t be more excited to announce the future of company card management in Expensify. Gone are the days of waiting a full month to get company card expenses approved! Now, using a combination of our new company card Reconciliation Dashboard and Scheduled Submit, you can ensure that expenses are accounted for at statement close. Think, real-time company card expenses!
How the magic happens
We recommend utilizing a combination of Scheduled Submit set to a weekly frequency and the Reconciliation Dashboard. The Reconciliation Dashboard allows you to view all imported and submitted expenses in your statement period; quickly highlighting which employees have expenses that still need to be approved.
If you’re using a direct connection, like QuickBooks Online or Xero, a weekly frequency will ensure all expenses are grouped, submitted and exported regularly, keeping your accounting system as up-to-date as possible. On the other hand, if you’re using an indirect accounting package, nothing changes, you won’t need to adjust how often you export your information.
Check out the thorough best practice guide to help you understand how to adopt this new setup and attend one of our live Company Card Administration webinars so that you can see a deep-dive and ask any questions!
What does this mean for you?
This means that Statement Reporting is no longer the best way to manage credit card expenses. We’ve disabled it for new users and will be deprecating it by the end of 2018 for those who are already using it.
In addition to the best practice guide, we’ve updated our Help Center with detailed articles to help admins and employees manage company cards in Expensify. Here’s everything you need to know!
If you have any questions or feedback about the new process, please reply to this thread or reach out to [email protected] and our team will be happy to help you!